Here you can specify a password to lock the PowerPoint presentation for editing mode or just to open the PowerPoint.PPT. This way you can lock a PowerPoint presentation. Related: See how to share PowerPoint online for free using SlideOnline.com. There are other ways to lock presentations or prevent the user to edit them easily. General Industry – Fall Protection v.03.01.17. Created by OTIEC Outreach Resources Workgroup. If you need more control, you can password protect the presentation to restrict who can edit it. Click the File tab. Click the Protect Presentation button on the Info tab. Select Encrypt with Password.
Creating a good PowerPoint for your presentation is not easy. It takes an effort. Sometimes, you just have share that files to someone else.
How to share the PowerPoint files to others safely, so that they can never be changed?
There are 3 ways that you can do to protect those files, so someone that you have to share it with can only open it, without being able to copy, edit, modify, or delete them. And, you can do all these ways without any additional software.
1. You can protect those files with password
2. Save the files as PDF document
3. Save the presentation files as picture and put it back in your slides
1. Protect The PowerPoint Files With Password
The protection using password will lock your PowerPoint files. Only someone who knows the password will be able to open end edit it.
You can choose between a password is required only for editing, or even making the safer protection that requires password others who want to open your files.
Here are the steps:
- Click File –> Info –> Protect Presentation –> Encrypt with Password
- Type the password that you want
- Retype the password
- Save the presentation file using the ‘Save’ menu
Now, if anyone wants to open the PowerPoint file, then they have to type the password first, including you. Xcode ios 8 simulator.
This is the right way to protect files that is confidential and only can be open by certain people.
If those files accidentally received by other people, then they can’t open it, unless they have the password.
2. Save the file as the PDF document
This way is perfect if you want to share your presentation for public but you don’t want anybody to edit it, because it has copyright or part that should never be changed.
You can also use this way if you’re using a special font and want to make sure if the fonts appear well in the presentation document.
This is how you have to do:
- Choose the PowerPoint menu
- Click File –> Save As –> Save as Type –> PDF
Then the PowerPoint will save your presentation file in PDF format. All of information, pictures, and fonts will save in PDF. Anyone can open it without have to use embed font process.
If you have a copyright, the information will remain saved well and cannot be deleted.
3. Save the presentation files as picture and put it back in your slides
If you want to share your presentation file as PowerPoint document and you want the readers can edit some information, you can use this way. So, the other information will remain save from any changes.
In this way, there are 2 steps that you have to do. First, you have to save the presentation file as picture (in JPG or PNG). Then, you have to make a new presentation for parts that you want to keep protected, using those pictures as slides. And for the editable parts, you can copy them from your original presentation slides.
Here are the steps:
- Click File –> Save As –> JPEG –> Save All
- Create a new presentation file
For every slide that cannot be changed, use the slides that have already been drawn. And for the customizable slides, you can copy and paste from the original to add.
Lesson 28: Finalizing and Protecting Presentations
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Introduction
Before sharing a presentation, you'll want to make sure it doesn't include any information you want to keep private. You may also want to discourage others from editing your file. Fortunately, PowerPoint includes several tools to help finalize and protect your presentation
Optional: Download our practice presentation.
The Document Inspector
Whenever you create or edit a presentation, certain personal information may be added to the file automatically. You can use the Document Inspector to remove this type of information before sharing a presentation with others.
Because some changes may be permanent, it's a good idea to use Save As to create a backup copy of your presentation before using the Document Inspector.
To use the Document Inspector:
- Click the File tab to go to Backstage view.
- From the Info pane, click Check for Issues, then select InspectDocument from the drop-down menu.
- The Document Inspector will appear. Check or uncheck the boxes, depending on the content you want to review, then click Inspect. In our example, we'll use the default selections.Inspecting the presentation
- The inspection results will show an exclamation mark for any categories where it found potentially sensitive data, and it will also have a Remove All button for each of these categories. Click Remove All to remove the data.Removing personal information from the presentation
- When you're done, click Close.
Protecting your presentation
Protect Powerpoint Presentation From Changes
By default, anyone with access to your presentation will be able to open, copy, and edit its content unless you protect it. There are several ways to protect a presentation, depending on your needs.
To protect your document:
- Click the File tab to go to Backstage view.
- From the Info pane, click the Protect Presentation command.
- In the drop-down menu, choose the option that best suits your needs. In our example, we'll select Markas Final. Marking your presentation as final is a good way to discourage others from editing the file, while the other options give you even more control if needed.Selecting Mark as Final
- A dialog box will appear prompting you to save. Click OK.
- Another dialog box will appear. Click OK.Clicking OK
- The presentation will be marked as final.
Marking a presentation as final will not prevent someone from editing it. If you want to prevent people from editing it, you can use the Restrict Access option instead.
Challenge!
Protect Presentation Powerpoint 2007
- Open an existing PowerPoint presentation. If you want, you can download our practice presentation.
- Use the DocumentInspector to check the presentation. If you're using the example, remove all personal information from the presentation.
- Protect the presentation by marking it as final.
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